Online signing PDF: Is it safe to sign documents online?
When it comes to online signing PDF solutions, are you suspicious of how safe it can really be? You’re not alone. Whenever technology is involved, there is distrust, especially if you’re used to your own traditional way of doing things.
However, just because technology is daunting does not mean that it will not significantly benefit you and your business. The steep increase in the use of online signature makers is proof of this. And the reality is that, sooner or later, you will have to use an online signature, whether in a personal or business capacity.
But don’t worry. We will put your mind at ease by sharing how and why it’s actually much safer to sign documents online.
Why Should I Use Online Signing PDF Solutions?
Probably the most common question is why you should even consider moving to online signing solutions at all. If the pandemic has taught us anything, it’s that we should always be ready to evolve and be adaptable in the face of change or tribulation.
When everyone had to isolate and traditional face-to-face meetings moved to online platforms, we had to be innovative and make our agreements online as well. Although online signing PDF solutions have been around for a while, their demand has certainly increased after the pandemic. Now, as we adapt to this ‘new normal’, it has become the norm in many businesses and their operations.
If your business is not ready to adapt to online signing, you’re likely to be left in the dust.
Is it Safe to Sign Documents Online?
The short answer? Yes! It’s certainly safer than having physical paper documents that are vulnerable to theft and exposure to the elements. Whereas you can put physical documents under lock and key, it’s a lot easier to ensure safe storage on the Cloud by using encryption and other safety measures.
Why is it Safer to Sign Documents Online?
Online signing platforms allow you to have more control over the signing process. Contrary to popular opinion, signing online is a lot safer than your pen and paper methods! Here are a couple of reasons why.
Less Room for Human Error in the Online Signing PDF Process
Human error accounts for the majority of business data losses. And, unfortunately, your business is only as strong as its weakest link. That’s why adopting online signing PDF solutions can cut down on expensive mistakes such as lost or damaged paperwork and confidentiality breaches.
More Secure in the Cloud Than Your Cupboard
Trusted online signature makers like Agreeable usually encrypt all your information and follow the strictest data protection regulations.
Your wet signature can also easily be manipulated or forged, whereas an electronic signature is designed to be more secure by using several authentication measures.
Trusted Service Provider Regulations, Compliance and Transparency
Whereas it can be tricky to pinpoint who is responsible for an error when it comes to paperwork, your electronic signature solutions leave an audit trail for full transparency.
All parties can track and audit the signatures, making things like the timestamp and location where the document was signed clear and readily available for all to see.
To ensure that all electronic signatures are legally binding, you have to double-check that the online signature maker you are using is compliant with all the relevant regulations. These include, for example, GDPR, eIDAS, UETA, or the eSign Act.
Regulations such as the eIDAS Regulation help keep businesses compliant and form a “market of trust” to ensure legality and transparency.
Authentication of Signer’s Identity
When it comes to highly confidential information, you need to authenticate the signer’s identity. Online signature makers usually do this by linking your identity to a digital signature through the use of a secure, third-party Certificate Authority (CA).
Tamper-Evident at All Times
When using online signatures, your document will clearly show if any alterations have been made, making tampering evident. If something on the document chnages, the digital signature will be invalid and your document will have to be signed again.
Ready to Save Time, Money and Effort? Switch to Online Signing
Are you ready to optimise your business, including the budget, overall efficiency and success? In that case, you should seriously consider moving your pen and paper to an online signing PDF platform.